£149 Guest Readiness Check → Talk to founder
Founding Customers — Now Open

Catch critical event mismatches. Before guests arrive.

Run a Guest Readiness Check on your next event. Upload your registration, hotel, and travel lists. B2BEventPro reconciles every guest across all three — and flags the gaps that cost you money.

Run a £149 Guest Readiness Check →

One event. One live gap report. Concierge setup within 48 hours.

Or talk to the founder first →
No contract Results in seconds GDPR compliant, EU data residency
B2BEventPro — Guest Readiness Dashboard
🕐 69 Days until Sofitel (Primary) Room Block Cutoff (3 Oct 2026) +1 more hotel tracked
Total Guests
306
Key Guests
77
2 Keynote, 30 Speaker, 25 VIP, 20 Sponsor
Room Block
103%
39/38 · Hyatt Regency (Overflow) · over by 1
Room block over capacity 1 Cancel hotel 3 Key guest gaps 41 Name collisions 20 Date mismatches 5 Multiple flights 3 Unmatched hotel bookings 11 Unmatched flights 1
AK
Amara Kone — VIP
No Hotel assigned, Flight confirmed
No hotel
DW
David Walsh
Cancelled, room still held
Stale room
MJ
Michael Johnson
Flight dates don't match hotel check-in date
Date mismatch
SJ
Sarah Johnson
Registration confirmed, Room matched, Flight Confirmed
Ready
The problem

You've eaten this cost before.

Hotel attrition penalties run 50–80% of the room rate per unfilled room. On a 200-person event with a 10% gap, that's thousands — and you won't find out until it's too late.

🚨 The room gap

A guest registered. Their hotel room was booked. But their flight was cancelled — and nobody released the room before cutoff. You're paying for a room nobody slept in.

Typical penalty: 50–80% of room rate

🚨 The date mismatch

A guest arrives a day early. The hotel says "we don't have your booking until tomorrow." Now your team is on the phone at 11pm trying to find a room.

Typical cost: emergency rebooking + guest frustration

🚨 The phantom booking

Someone cancelled three weeks ago — but the hotel never released the room. You're paying for a slot that's been empty since the cutoff. Nobody caught it.

Typical penalty: 50–80% of room rate, non-refundable

🚨 The visible lobby failure

A VIP arrives at reception after a long flight — and no room was booked. You absorb the frustration, the apologies, and the frantic cross-checking at the front desk. Protect your guests—and your reputation—before the doors open.

Typical cost: last-minute scramble + guest frustration
Who this is for

Built for events where "we'll catch it on-site" isn't good enough.

How it works

Three steps. One view. Every gap.

No integrations to set up. No PDFs to parse.
Just upload what you already have.

B2BEventPro data ingestion interface showing a drag-and-drop zone for uploading event registration, hotel lodging, and travel manifest files in CSV or Excel format
1

Upload your lists

Registration export (Cvent or any system), hotel rooming list (Excel/CSV), and travel manifest. We review your first upload to ensure your data maps correctly.

Reconciled guest profile drawer in B2BEventPro displaying matched registration details, lodging status, and flight schedules for an individual attendee
2

We reconcile everything

B2BEventPro matches every guest across all three sources — handling name variations, date formats, and duplicates automatically.

B2BEventPro event readiness dashboard highlighting operational gaps including room block capacity warnings, key guest travel issues, and name collisions
3

You see the gaps

Missing rooms, date mismatches, cancelled-but-held bookings, orphaned reservations — flagged in seconds, sorted by severity.

Not a replacement. A missing layer.

Your operational control layer.

B2BEventPro doesn't replace Cvent, your hotel PMS, or your travel agent. It sits underneath them — and catches what falls through the gaps.

Registration
Cvent, Stova, etc.
Data export
Travel Partner
Amex GBT, TMCs
Flight & Transfers
Hotel Lists
Excel or CSV lists
Rooming & Dietary
B
B2BEventPro
Unifies data, reconciles records, and flags gaps.
Live operational truth
See it in action

Watch it catch a real gap.

See exactly what happens when you upload your files — from import to gap report.

What changes

Stop reconciling by hand.

The old way

  • VLOOKUP across three Excel tabs at 11pm
  • Email chains asking the hotel to confirm rooming lists
  • Discovering gaps at the check-in desk
  • Cross-checking names manually, hoping you don't miss one
  • Paying attrition penalties on rooms nobody used

With B2BEventPro

  • Upload three files — reconciliation happens in seconds
  • Every gap flagged before your hotel cutoff date
  • See which rooms are held by cancelled guests
  • Date mismatches caught before anyone gets on a plane
  • Re-upload after changes — warned before anything's overwritten
Why this exists

Built by someone who's been there.

M

"I spoke to a CMP who'd just managed a 300-person international event. The hotel's system went down the day before arrivals. Staff reverted to pen and paper. Her team had the only accurate room list in the building — because she'd reconciled it herself, manually, across the two days before. That conversation is why B2BEventPro exists. In 26 years around event operations, that's exactly the kind of blame no planner should carry for a vendor's mistake — so we built this to make sure it doesn't happen again."

Milton
Founder — 26 years alongside B2B event teams
Book 20 minutes with me directly →
Founding Customers — Now Open

Start with one event. See the gaps. Then decide.

No multi-month contract. No "book a demo to see pricing." Run a real Guest Readiness Check on your next event and judge it on what it actually finds.

For Boutique Conference
Founders & CMPs
Guest Readiness Check
£149
per event

You own the hotel block, so you own the risk. Upload your files, get a live gap report before the event, and catch what falls through — while there's still time to fix it, not after the invoice arrives.

  • Upload 3 file types (registration, hotel, travel)
  • Concierge data mapping on your first run
  • Cross-system reconciliation in seconds
  • Gap report with severity badges
  • Warned before a re-upload removes anyone
  • Audit trail — every import logged
  • GDPR compliant, EU data residency
Run a £149 Guest Readiness Check →
One event. One live gap report. Concierge setup within 48 hours.
For Agency &
Enterprise Teams
The Event Readiness Check
£3,500
per event

You're running multiple hotels, multiple blocks, and a team that can't afford to miss a gap. You are never alone on event week. We act as your dedicated data concierge, doing the reconciliation with you — every property, every night, every guest — so nothing slips through before your event goes live.

  • Everything in the Guest Readiness Check
  • Multi-hotel support
  • Per-night room block tracking
  • Key guest gap detection
  • Priority actions with CTAs
  • Cancel-hotel & date-mismatch alerts
  • Premium support throughout
Book an Event Strategy Call →
Single-event onboarding with premium support.
Founding Partner — Fewer than 10 spots
Annual Team Plan
£9,000
per year · founding price, locked for life

You're running a dozen events a year, and every one carries the same risk. This locks in dedicated onboarding, a direct line to the roadmap, and founding pricing you keep — for as long as you're running events with us.

  • Everything in The Event Readiness Check
  • Up to 12 events per year
  • Dedicated onboarding
  • Direct line to the founder
  • Feature roadmap input
  • Founding price — locked in for life, never increases
  • Founding Partner badge — fewer than 10 spots
Book an Event Strategy Call →
By application. Fewer than 10 spots at this price.
Need enterprise controls or regulated workflows?
Book a call to discuss it.
Common questions

What you're probably wondering.

GDPR compliant, EU-only data residency. Every file import is logged with a timestamp, source, and row count in your account's activity history. We never share your data or use it for AI model training.

A live, pre-event review of your registration, hotel and travel data. We show you exactly where the records don't line up — before your guests find out the hard way.
Excel (.xlsx) and CSV. We don't parse PDFs — if your hotel returns a PDF rooming list, export it to Excel or CSV first.
No. B2BEventPro sits underneath Cvent (or whatever registration system you use). We reconcile the data Cvent gives you against your hotel and travel lists. We make Cvent data more useful, not less.
GDPR compliant with EU data residency. Every import is logged — full audit trail. Your data stays in the EU and is never used for training or shared with third parties.
Yes. Re-upload any file at any time — if the new file would remove anyone who was already in the system, B2BEventPro warns you and shows what's affected before anything is overwritten.
No demo needed. B2BEventPro isn't another bloated platform to learn. Upload your files and see the results yourself — for £149, it's less than the cost of an hour of your own time spent reconciling manually. If you'd rather talk first, book a call with Milton.

Before your guests arrive, make sure your data already agrees.

Run a Guest Readiness Check on your next event. See what it feels like to walk into event week with nothing left to discover.

Run a £149 Guest Readiness Check → Or talk to the founder first →